Project Mechanics
Program Management Office (PMO)
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Project Mechanics Partners
Project Initation Checklist
When starting a project, arrangements must be made for the following items (as needed):
| Items Needed | Forms Required or Location | ||
| Work Area | |||
| Office/Conference Rooms | Floor Plan, Office Space Allocation Request From | ||
| Copy Room | Floor Plan | ||
| Rest Rooms | Floor Plan | ||
| Chairs | Equipment Requisition | ||
| Desks | Equipment Requisition | ||
| Building Access - Normal Hours | Building Access Authorization Form, Keys, Access Cards | ||
| Building Access - Weekends/After Hours | Building Access Authorization Form, Keys, Access Cards | ||
| Parking | |||
| Parking Cards, Stamps, etc. | |||
| Phone Number List | Client Phone List | ||
| Staffing | |||
| Client Staff Identified and Confirmed | Staffing Request Form | ||
| Internal Staff Requested Confirmed | Staffing Request Form | ||
| Training Needs Identified | Training Request Form | ||
| Training Scheduling | Training Request Form, Travel?? | ||
| Telephones | |||
| Telephones | Telephone Line Authorization Form | ||
| Voice Mail | Voice Mail Authorization Form | ||
| Pagers/Cell Phones | Pager/Cell Phone Request Form | ||
| Fax | Fax Line Authorization Form | ||
| Hardware & Software | |||
| Workstation, Monitor, Keyboard, etc. | Computer Request From | ||
| Back-up HW & SW | Computer Request From | ||
| Hardware Installation | Computer Request From | ||
| Specific Project Software | Computer Request From | ||
| Office Productivity Software | Computer Request From | ||
| Project Server of Project Disk Space | Network Access Authorization Form | ||
| Network | |||
| Network Login | Network Access Authorization Form | ||
| Database Access | Network Access Authorization Form | ||
| E-Mail/Groupware | Network Access Authorization Form | ||
| Internet Access | Network Access Authorization Form | ||
| Printer Access | Need the Print Queue name. | ||
| Office Supplies | |||
| Paper - Copies, Printers | Office Supplies Requisition | ||
| Writing Tablets | Office Supplies Requisition | ||
| Binders | Office Supplies Requisition | ||
| Post-it Pads | Office Supplies Requisition | ||
| Paper Clips | Office Supplies Requisition | ||
| Binder Clips | Office Supplies Requisition | ||
| Staplers | Office Supplies Requisition | ||
| 3-Hole Punch | Office Supplies Requisition | ||
| 2-Hole Punch | Office Supplies Requisition | ||
| Tape Dispensers | Office Supplies Requisition | ||
| Markers | Office Supplies Requisition | ||
| File Folders | Office Supplies Requisition | ||
| Hanging Folders | Office Supplies Requisition | ||
| Pens | Office Supplies Requisition | ||
| Stationary | Obtain from Home Office | ||
| Out of Town Accommodations | |||
| Airline Tickets | Travel Request Form | ||
| Out of Town Housing | Travel Request Form | ||
| Rental Cars | Travel Request Form | ||
| Per Diems | See US DoS guidelines | ||
| Apartment Setup Packages | Travel Request Form | ||
| Long Distance Calling | Corporate Calling Card | ||
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